BIC Process Design Connector
Overview
The Connector allows you to import risks and controls from published BIC Process Design diagrams into BIC Process Control.
Imported risks and controls are added as new catalogue entries in BIC Process Control Risk Catalogue and Control Catalogue. When the import takes place, the data transferred from BIC Process Design to BIC Process Control is limited to the shared set of attributes between both applications.
The BIC Process Design Connector is also able to update risks and controls in BIC Process Design based on changes during processes that run in BIC Process Control. Details about updating risks and controls in BIC Process Design can be found here.
Import of risks and controls from BIC Process Design
When a diagram is published in BIC Process Design, the Connector is automatically triggered.
Once the publication takes place, modeled risks and controls of the corresponding diagram that has been published are sent to BIC Process Control and registered as new catalogue entries in the Risk and Control Catalogues. Once new entries are available, you can start managing risks and controls using available processes.
In order to have a proper behavior of the Connector you may consider the following hints:
When a control is not connected to a risk, it will not be imported into BIC Process Control. Therefore, a control must be connected to a single risk.
When a control is connected to more than one risk inside one diagram, the Connector will duplicate this control to the number of connected risks. Therefore, these different newly created controls in BIC Process Control share the single control from BIC Process Design. Because of this, it is recommended to connect a control with one single risk.
Note
Further information about how to publish a diagram can be found at the Governance chapter in BIC Process Design help documentation.
If you cannot find imported risks and controls in your BIC Process Control catalogues after publishing a BIC Process Design diagram, please check if your system requirements are correctly set.
Attributes exchanged from BIC Process Design to BIC Process Control
BIC Process Design value fields for risks and controls are transferred to BIC Process Control. In most cases, an attribute is shared between BIC Process Control and BIC Process Design and the user input is available. (e.g. Cause, trigger and impact for a risk is introduced by the user and the value is transfered to BIC Process Control when the import takes place. If no user input is available, no data is transferred).
There are several BIC Process Control fields for risks and controls that will be automatically maintained by BIC Process Design Connector during the import. There are two possible options:
An attribute is shared between BIC Process Control and BIC Process Design but the user has not given any input. (e.g. Execution Interval for a control is a user field in both applications. If the user leaves empty the input value field, the Connector automatically assigns the default value “Occasionally”).
BIC Process Design user interface does not have a user input field but the field is maintained by the Connector and shown in BIC Process Control. (e.g. Next Test of Design is not an available user field in BIC Process Design but is maintained by default with “today + 30 days” when a risk is imported).
Note
If you are using a customized BIC Process Design method, your exchanged attributes may differ.
Once the import takes place, BIC Process Control is the owner of the imported risks and controls. From now on, these fields are maintained by BIC Process Control processes.
Risk Attributes
The following table shows you which risk attributes are exchanged when using BIC Process Design Connector.
BIC Process Design |
BIC Process Control |
Default value |
|---|---|---|
Risk Title, Name* |
Name |
|
Probability |
Probability |
|
Impact |
Impact |
|
Risk Rating |
Risk Rating** |
|
Next Risk Assessment |
Today + 30 days |
|
Interval for Risk Assessment |
Annually |
|
Next Test of Completeness |
Today + 30 days |
|
Interval for Test of Completeness |
Annually |
|
Name |
Risk Context |
|
Cause, Trigger and Impact |
Cause, Trigger and Impact |
|
Risk Response |
Risk Response |
|
Risk Owner |
Risk Owner |
|
Risk Category |
Risk Category |
|
Responsible*** |
Risk Category Responsible |
* The attribute Risk Title in BIC Process Design, allows to maintain a name for the risk based on its occurrence. If no such Risk Title is maintained, the Connector will use the BIC Process Design Name attribute to maintain the name of the risk.
** By default the Risk Rating will not be imported from BIC Process Design into BIC Process Control. This is because in BIC Process Control the Risk Rating will be defined as part of Risk Assessment process. Therefore, the Risk Rating will be updated in BIC Process Design after being changed in BIC Process Control.
*** If the Responsible is maintained for a risk, that risk needs to handle the Governance rules for catalogue entries in BIC Process Design. For further information see the Governance chapter in BIC Process Design help documentation.
Control attributes
The following table shows you which control attributes are exchanged when using BIC Process Design Connector.
BIC Process Design |
BIC Process Control |
Default value |
|---|---|---|
Control Title, Name* |
Name |
|
Activity for Performing Control |
Activity for Performing Control |
|
Control Owner |
Control Owner |
|
Execution of Control |
Execution of Control |
|
Control Tester |
Control Tester |
|
Execution Type |
Type of Performance |
|
Execution Interval |
Execution Interval |
Occasionally |
Control Effect |
Control Effect |
|
Next Test of Design |
Today + 30 days |
|
Next Test of Effectiveness |
Today + 30 days |
|
Next Performance of Control |
Today + 30 days |
|
Interval for Test of Design |
Annually |
|
Interval for Test of Effectiveness |
Annually |
* The attribute Control Title in BIC Process Design, allows to maintain a name for the control based on its occurrence. If no such Control Title is maintained, the Connector will use the BIC Process Design Name attribute to maintain the name of the control.
Update risks and controls in BIC Process Design
When a risk or control is changed by one of the processes, the Connector will update the risk/control inside BIC Process Design.
Attributes exchanged from BIC Process Control to BIC Process Design
Risk attributes
The following table shows you the risk attributes that are updated after changes in BIC Process Control.
BIC Process Control |
BIC Process Design |
|---|---|
Risk Name |
Risk Title |
Risk Response |
Risk Response |
Risk Rating |
Risk Rating |
Probability |
Probability |
Impact |
Impact |
Obsolete |
Obsolete |
Control attributes
The following table shows you the control attributes that are updated after changes in BIC Process Control.
BIC Process Control |
BIC Process Design |
|---|---|
Control Name |
Control Title |
Control Effect |
Control Effect |
Type of Performance |
Execution Type |
Result of Test of Effectiveness |
Result of Test of Effectiveness |
Result of Test of Design |
Result of Test of Design |
System requirements
In order to be able to use the Connector, make sure that your system configuration meets the following requirements:
The Connector has to be activated.
The Connector has to be linked to a specific Repository. The repository of the diagram you want to publish needs to be registered to be considered by the Connector as a “valid repository”. Usually, only the “production repository” is used to import risks and controls into BIC Process Control.
BIC Process Control tenant default language determines from which language the content will be imported from BIC Process Design.
Please, ask your BIC Administrator in case of doubt.